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Presentation Guideline

Key Points
  1. All presentations will be played on PowerPoint 2013 or Acrobat Reader 10 for PC
  2. Only video codec’s and fonts as detailed in below will be supported
  3. PowerPoint for MAC files should be tested on a PC before attending the event
  4. The use of your own laptop during your presentation is NOT possible.

Before you arrive at the Conference

Multiple Presenters: Please do not combine multiple presenters’ PowerPoints or PDFs into one file and then submit under one name.

Backup: Copy your PowerPoint/PDF and all movies to one folder on a USB flash drive, CD or DVD. PowerPoint prior to 2010 does NOT embed movies and even PowerPoint 2010 doesn’t always either. They must all be placed in the same folder as your PowerPoint.​

Considerations for Mac Users

Pictures: If you use a version of PowerPoint prior to 2008, please be sure any embedded pictures are not TIFF format. These images will not show up in Windows PowerPoint. With PowerPoint 2008 for the Mac, this is no longer an issue, and any inserted image will be compatible.

Movies: Quicktime Pro 7 can natively export MOV, DV, QT files as MP4 files with either H264 or MPEG4 compression, or as AVI with DV compression.
To export to MP4 file format using either H264 or MPEG4 compression;
Open up your .mov or .QT file in QuickTime Pro 7. Click “File” at the top, then click “Export”.

  • 1. Click the down arrow of the “Export:” box right side and select “Movie to MPEG-4″. Then click the “Options” button.
  • 2. Select “MP4″ as the “File Format” in the “MPEG-4 Export Settings” dialog-box to choose the codec that you want to
        use for the compression.
  • 3. For the “Video Format” set it to “MPEG-4 Improved”, and select the “Image Size” as “Current” and then set the
       “Data Rate” changes 1500 for SD videos or 5000 for HD videos.
  • 4. For the “Frame Rate” set it to “Current” and “Key Frame” to “Automatic”.
  • 5. Click “OK” to close the “”MPEG-4 Export Settings” dialog-box.
  • 6. Choose the folder you’d like to export the video to, set the file name, and finally click “Save” to begin the export

Keynote Users: Keynote will not be accepted since it cannot be played back on PC. Please export your presentation as a PowerPoint.

If your presentation includes movie, audio or other video formats

Movies: The preferred format is Windows Media Video (WMV). Please take steps to compress your videos. Uncompressed videos will take longer to upload and will not be better quality than a modern MPEG-4 codec. We can only accept movies created as WMV, MPG, MP4 (H.264 or MPEG4 codecs), or AVI (Divx, Xvid, or WMV codecs).

Audio: The preferred format for audio files is Windows Media Audio WMA and MP3. We can only accept files created as WMA, MP3, WAV, M4A & AAC. Given ample time it’s possible other formats can be support via conversion in the Speaker Ready Room.

Flash content (SWF) is supported but must be tested as conversion may be required.

Apple Quicktime formats such as MOV, QT, MP4, or DV files are NOT fully supported in Windows PowerPoint 2010. Options to convert these movies to a Windows compatible AVI/MP4/WMV are discussed below in Considerations for Mac Users.

DVDs: If you plan to play a DVD as part of your presentation, please notify a technician in the Speaker Ready Room so arrangements can be made for assistance in your meeting room.

Fonts: We only support fonts that are included with Office 2003/2007/2010/2013. If you need a specialized font, it should be embedded into your PowerPoint presentation. For instructions on this process, please click on the following link: http://support.microsoft.com/kb/826832/en-us

1. General information on oral sessions
  • There is no capability for dual screen, side-by-side comparisons, or the ability to show videotape simultaneously with PowerPoint slides.
  • The beamers will use 4:3 format​.
  • The organisers will not be able to fulfil all requests for oral presentations​​

Preparing Your PowerPoint Presentation

This section contains some helpful information in preparing your PowerPoint presentation.

General PowerPoint Tips:

The graphics you project on the screen should help clarify ideas, emphasize key points, show relationships, and provide the visual information your audience needs to understand your message.

Keep visuals CLEAR and SIMPLE. Abbreviate your message.

Simple graphs, charts and diagrams are much more meaningful to an audience than complex, cluttered ones.

Avoid the overuse of too many colours, patterns and graphics in one frame.

Use a minimum of words for text and title frames. Five to eight lines per frame and five to seven words per line are the maximum – less is better.

Upper and lower case lettering is more legible than all capital letters.

Vary the size of lettering to emphasize headings and subheadings – but avoid using more than three font sizes per frame.

Sans serif type projects better and is easier to read.

Try to maintain the same or similar type size from frame to frame – even if some frames have less text – avoid a “lonely” word on a screen.

Try to keep all type horizontal to the page, even with charts.

Contrasting colours work best. A good rule of thumb: use a dark background colour with lighter colour for text and graphics Highlight your main point or heading with a dominant colour (example: yellow heading, white body).

Avoid intensely bright or saturated colours that compete with the text.

Keep colour scheme consistent throughout your presentation. Changing colours and type styles can be very confusing and distract from your message.

By following the guidelines above, your presentation will go smoothly. Should you have any questions not addressed in this document? Please feel free to Contact us.

  • The posters should be prepared in A0 (841 mm x 1189 mm) size.
  • The size of the region available for installing each poster is 1 m (width) x 2 m (height).
  • You will be able to either hang it or stick it in the display boards.
  • We recommend the use of font size 24pt for the main body of your poster.